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The Legal Implications of Payroll

The Legal Implications of Payroll   by James Parker

in Accounting   (submitted 2009-12-03)

0

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Statistics show that about 30% to 40% small and midsized businesses pay penalty of $850 annually to the IRS due to wrong filing of their payroll taxes. Calculating payroll process is a lengthy and time-consuming practice, and amateur mistakes can be made quite easily. These mistakes can however be controlled if you let the professionals take care of your payroll processing. Since professionals are aware of frequent tax laws changes and take complete liability for correctly filing payroll taxes, you are saved from all such penalty threats.
Payroll processing requires absolute accuracy as any single error can end you up in financial and legal consequences. Two great challenges businesses face regarding their payroll processing is:
* Deadlines and deposit requirements are met while filing the payroll taxes
* Understanding the ever-changing payroll laws
With IRS policies on a constant change, hiring a qualified accounting firm to deal with your payroll functions can help you keep up with the changing laws. Moreover, the payroll requirements are also handled directly by the payroll provider, which can play a viable role in decreasing your legal penalties and risks involved.
Holding stead fast to the latest tax obligations and staying updated on changing legislation can be a tough process. This practice becomes more demanding for businesses having employees in different areas, as payroll laws differ from one state to the next. Therefore, it is always profitable to hire a firm having expertise in the various US payroll laws to avoid tax and payroll errors.
Avicenna Accounting & Tax Services Inc. has a complete resource for payroll information and payroll processing. We have complete knowledge of IRS laws and state payroll information along with simple answers to your common payroll questions. Our payroll processing services includes check generation, tax filings, and accounts details conforming to government regulations.

A Book Keeping Service Can Save Your Sanity

A Book Keeping Service Can Save Your Sanity   by Charles Cheow

in Accounting   (submitted 2009-12-03)

1

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Accurately handling the accounting duties of a business can be very frustrating if you are not an accountant. The maintaining of financial records is usually very time consuming. Tax time can be a headache if the company's books are not accurate. For these reasons, many people prefer to retain a book keeping service to handle all bookkeeping needs. The majority of bookkeeping companies are run by a certified accountant. They are highly trained in the accounting field. Therefore, you can be assured that they will do a good job for you.
After the decision is made that help will be needed to accurately maintain the books, it is now time to determine what services are needed. The first step is to find a reputable book keeping service that is experienced. The next step would be to gather all the financial information for the company to present at the initial meeting and discuss what services are to be provided. The service will be able to suggest what accounting software is best for the company. The owner should inform the bookkeeping service of the schedule of required services. The cost of such services should also be discussed. It should be determined if services are to be completed and records kept at the company or at the accounting office.
By securing an accounting service to take control of the financial duties, leaves the owner more time to concentrate on building the business. It eliminates the stress of dealing with the paperwork associated with accounts receivable, accounts payable, payroll and taxes. Another option would be to add a bookkeeper to your staff as an employee. The benefits to this would be, they are exclusively working for you. The downside would be, having enough work to keep a full time bookkeeper busy.
On the other hand, the benefits for contracting a bookkeeping service are more enticing. They are only paid for the work provided. They do not qualify for any company benefits, such as health insurance, vacation, sick days, etc. If a small business is just starting off, it would be highly recommended to retain a book keeping service to keep the expenses down. Much thought should be given to what is best for the company to ensure financial success.
If you want to look for book keeping services, you can either browse through your local directory like Yellow Pages or simply do a search on Google.

Accounting Software Perfect For Small Businesses

Accounting Software Perfect For Small Businesses   by Charles Cheow

in Accounting   (submitted 2009-12-03)

1

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Many small business owners feel overwhelmed when it comes to handling the finances of the company. The first thought would be to hire a book keeping service to keep the finances in order. That may not be financially feasible if the business is not making a profit. An alternative solution would be to purchase accounting software. It definitely would not take the place of an accountant, but it would be cheaper. It is a good idea to have a personal accountant to refer to when circumstances arise that you cannot handle.
Deciding which type of software to purchase can be complicated and very time consuming. To save yourself stress, it would be best to consult your accountant for recommendations of easy to use accounting software that would fit your needs. Once particular bookkeeping software is chosen, it is recommended that the software be learned in intervals. Trying to complete all the modules at once could be very confusing to someone who is unfamiliar with working with numbers. Small businesses rarely use all of the information available on the software.
There are many websites on the internet that offer free software for personal use. They can also be purchased at office supply stores. They sell for approximately $40 for the simple versions and the more complex versions can sell for well over $10,000. The home based businesses usually opt for the cheaper version, since they mainly use the software for simple task such as payroll or to keep the company's books. The more complex tasks are usually referred to their accountant. Large companies typically invest thousands of dollars in accounting software.
The major purpose of any financial software is to make accurate financial assessments, and to record and process accounting transactions. They also allow businesses to operate more efficiently. Many companies are available to provide accounting software training or troubleshooting if necessary. They can also set up the program so that it is user friendly. If your company has some special needs that are not readily available on the shelf or internet, one option would be to have a software package customized to fit their needs.
If you do not want spend the time learning how to use the accounting software, you can simply outsource your books to a certified accounting firm. Today, there are many firms offering book keeping services. You can find a list of firms by browsing your local directory or simply do a search on Google.

Choosing the Proper Accounting Software

Choosing the Proper Accounting Software   by Charles Cheow

in Accounting   (submitted 2009-12-03)

1

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Many people dream of owning their own business. It is a very realistic dream, but it is not something that should be taken lightly. Choosing the proper accounting software is a very important aspect of any successful business. There are key factors that should be considered before selecting the software. Firstly, make sure that the software chosen can integrate properly with all business systems. Next, the software must be capable of doing everything that you need it to do.
Any desirable bookkeeping software should include a billing section for producing invoices for services rendered. An accounts payable section, typically used to enter and pay bills owed. An accounts receivable section, which is used to enter all money received. A purchase order section, which is used to order inventory. A sales order section, which is used to order inventory supplies. A stock/inventory section, which is used to control the company inventory and a general ledger to keep the company's books.
An important thing to remember is the software should be user friendly. There are many accounting software packages available that are perfectly suited for a novice. Many of these versions can be purchase from your local office supply store. If you are not sure what features are included with different types of software, the salesmen in the bookkeeping departments are very knowledgeable and should be able to provide assistance. However, be prepared to furnish information on what type of system the software will be ran and what results are needed to be accomplished.
If you need help on determine which type of programs you need to properly run your business, consulting with an accountant or book keeping service should be considered. There are many websites available online that provide free versions of accounting software. The free versions are available for unlimited personal use. Commercial use is strictly prohibited. These versions are perfect for creating and printing checks to pay bills, keeping track of all monies coming in or going out, manually entering journal entries and the ability to automatically send reports by email or fax.
If you feel that learning how to use the accounting software is too troublesome, you can always outsource your books to a certified accounting firm. Before you choose a particular firm, make sure that you do a thorough research online. Search engines like Google and Yahoo are good sources for research. Read the reviews by others to help you choose a reliable accounting firm for the job.

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The Benefits of Retaining a Book Keeping Service

The Benefits of Retaining a Book Keeping Service   by Charles Cheow

in Accounting   (submitted 2009-12-03)

1

vote

vote

Owning and operating a business takes drive and a burning desire to achieve success. Bookkeeping is a very importing part in the running of a any business and should not be taken lightly. Many small businesses prefer to use a book keeping service instead of taking on the task of performing the accounting aspects of the business. Care should be taken when selecting the service. The perfect service would be able to do quarterly sales tax and payroll tax reports, bookkeeping, bank reconciliations, accounts payable, accounts receivable and financial statement preparation. Although not considered vital, it would be ideal to have someone who is experienced with budget preparation and cost accounting.
A good bookkeeper portrays the qualities of being timely and accurate in the services they provide. Recording transactions in a timely manner is of the utmost importance. It is equally important to analyze accounts by staying current on bills and invoices. The most important thing of all is to accurately perform monthly reconciliations of accounts. It cannot be stressed enough how important accuracy and efficiency is for a book keep service. A company's books provide a summary of how well a business is doing. For this reason, it is very important to keep business records accurate and up to date.
Remember, the main focus of any business owner should be to keep the business running smoothing and professionally. Keep in mind that the book keeping service is only a source of support. Therefore, it is very important to keep the lines of communication open. They should be able to provide you with weekly reports on the status of financial records. They should also be able to answer any questions you may have.
Online bookkeeping is growing in popularity among small businesses. They offer many benefits including the owner having daily access to their financial records, they use well known accounting software and books are updated daily. Business coaching is readily available if needed to increase profits. In the end, it is totally at the discretion of the business owner which method suits them best. It is a decision that should be thoroughly researched.
If you want to look for a list of professional accounting firms, simply browse through your local directory like Yellow Pages or do a search on Google. Visit their websites and make sure that they are certified accountants. Shortlist a few companies for interviews before you make the decision to hire anyone.

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