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Accounting Software Perfect For Small Businesses

Accounting Software Perfect For Small Businesses   by Cheow Yu Yuan

in Accounting   (submitted 2009-12-06)

0

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Many small business owners feel overwhelmed when it comes to handling the finances of the company. The first thought would be to hire a book keeping service to keep the finances in order. That may not be financially feasible if the business is not making a profit. An alternative solution would be to purchase accounting software. It definitely would not take the place of an accountant, but it would be cheaper. It is a good idea to have a personal accountant to refer to when circumstances arise that you cannot handle.
Deciding which type of software to purchase can be complicated and very time consuming. To save yourself stress, it would be best to consult your accountant for recommendations of easy to use accounting software that would fit your needs. Once particular bookkeeping software is chosen, it is recommended that the software be learned in intervals. Trying to complete all the modules at once could be very confusing to someone who is unfamiliar with working with numbers. Small businesses rarely use all of the information available on the software.
There are many websites on the internet that offer free software for personal use. They can also be purchased at office supply stores. They sell for approximately $40 for the simple versions and the more complex versions can sell for well over $10,000. The home based businesses usually opt for the cheaper version, since they mainly use the software for simple task such as payroll or to keep the company's books. The more complex tasks are usually referred to their accountant. Large companies typically invest thousands of dollars in accounting software.
The major purpose of any financial software is to make accurate financial assessments, and to record and process accounting transactions. They also allow businesses to operate more efficiently. Many companies are available to provide accounting software training or troubleshooting if necessary. They can also set up the program so that it is user friendly. If your company has some special needs that are not readily available on the shelf or internet, one option would be to have a software package customized to fit their needs.
If you do not want spend the time learning how to use the accounting software, you can simply outsource your books to a certified accounting firm. Today, there are many firms offering book keeping services. You can find a list of firms by browsing your local directory or simply do a search on Google.

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Accounting Software - Choosing The Right Package For Your Business

Accounting Software - Choosing The Right Package For Your Business   by Craig Wilson

in Accounting   (submitted 2009-12-06)

0

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Owning and running a business can be a very challenging yet rewarding experience. One of the challenges we face as business owners is keeping up to date with our bookkeeping and tax reporting schedules. This is where a good accounting software package can help.
Every business is different and has different needs and this needs to be taken into account, pun intended, when looking for the right software package. To be sure that the package you choose is going to do everything that you and your business need's to operate it is vitally important that you sit down and work out a list of 'must have' features or functions.
It is very hard to match up an accounting software package when you don't have a clear set of guidelines about what the software needs to be able to do. Plus the sales pitch might have you thinking about all these wonderful features or functions that the software has but ninety percent of them might not even apply to your situation and you may end up spending a lot more than you had to.
Also it is important to think of the future. If you choose a program or package that cannot grow as your business does, you then have to reinvest more money into accounting software and take time out to learn the new system. The ideal package is one that can be added to as your business and accounting needs grow.
After deciding on a certain package it is important to take a look at the after sales support that either the company or reseller is offering. Implementing a new accounting software system can take a lot of time and you need to have a clear understanding of how this new system works before you jump in head first. If the company or the reseller is worth their salt they will do what they can to get you up and running with the least amount of fuss and should you strike trouble help will not be too far away.

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Five Ways to Increase Business Profits

Five Ways to Increase Business Profits   by Steuart J. Pereira

in Accounting   (submitted 2009-12-04)

0

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Too often business owners make common mistakes that cost time, money, effectiveness, and profitability. Identifying the five most common management mistakes can help you increase your company's productivity.
1. FOCUS ON YOUR CORE BUSINESS

The single best way to better manage any firm is to focus on the business at hand and on your customers. You are skilled at what you do; that is why you started your business. Typically, as the company grows and the client base increases, owners and managers try to wear too many hats. They become accountant. Network administrator. Office manager. Think back to that first job, the one that inspired you to go out on your own. All your focus was on the client, on your specialized product or service. That inspiration and success is why your business grew. To maximize your potential now, every customer should be treated that way. You cannot do this unless you focus solely on your specialty and leave the accounting, network administration, and office work to other trained professionals.
2. DELEGATE

Delegating non essential jobs will allow you to better manage your time, make you more effective, and increase your profits. You must delegate some responsibilities so that your time can be dedicated to your own area of expertise. The best way to do this is to work with people who are extremely competent at what they do, just as you are at your profession. In many cases it is best to go outside your company to manage details such as payroll, accounting, and bookkeeping. Outsourcing this will save you money.
3. DOWNSIZE AND CUT COSTS
Cutting payroll saves both time and money and also increases your profitability. Frequently, business owners hire full-time office and accounting staff when they really need someone only 10 or 15 hours a week. Why not just outsource this work? You pay for only what you need, when you need it. Downsizing in this way saves money on costly overhead, while it also makes you more effective and your business more profitable. You save valuable time because you do not need to find busy work, train, or supervise staff. Think of how much more time you can devote to your clients!
4. REDUCE TAXES
No one enjoys paying taxes. Nevertheless, many businesses pay too much in sales and income tax because they try to save money by doing something themselves rather than relying on a trained professional. Cutting payroll will cut your tax liability, and turning to a professional to handle your taxes will make your company stronger and more profitable.
5. AVOID COSTLY ACCOUNTING ERRORS
This is really common sense. Whatever your profession, you are not an accountant by trade. Why waste your time - and money - doing something that is beyond your expertise? Even if you are good with numbers, accounting rules and procedures change constantly. There is no way you can manage your company to the best of your capabilities and keep up with all the new accounting trends, just as your accountant is not knowledgeable about the latest trends in your chosen field. One of the best ways to improve your profitability is to find a good accounting firm that specializes in your industry. After all, you should have an accountant who knows what you do, understands the particular challenges of your chosen field, and speaks the language and vocabulary specific to your business. Doing so will save you the most money and cut costly accounting errors.
Identifying and fixing these five problems can help owners of any firm run their company more effectively and efficiently. Finding a competent outsourced accounting solutions provider can dramatically improve overall efficiency and profitability.

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The Benefits of Retaining a Book Keeping Service

The Benefits of Retaining a Book Keeping Service   by Cheow Yu Yuan

in Accounting   (submitted 2009-12-05)

0

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Owning and operating a business takes drive and a burning desire to achieve success. Bookkeeping is a very importing part in the running of a any business and should not be taken lightly. Many small businesses prefer to use a book keeping service instead of taking on the task of performing the accounting aspects of the business. Care should be taken when selecting the service. The perfect service would be able to do quarterly sales tax and payroll tax reports, bookkeeping, bank reconciliations, accounts payable, accounts receivable and financial statement preparation. Although not considered vital, it would be ideal to have someone who is experienced with budget preparation and cost accounting.
A good bookkeeper portrays the qualities of being timely and accurate in the services they provide. Recording transactions in a timely manner is of the utmost importance. It is equally important to analyze accounts by staying current on bills and invoices. The most important thing of all is to accurately perform monthly reconciliations of accounts. It cannot be stressed enough how important accuracy and efficiency is for a book keep service. A company's books provide a summary of how well a business is doing. For this reason, it is very important to keep business records accurate and up to date.
Remember, the main focus of any business owner should be to keep the business running smoothing and professionally. Keep in mind that the book keeping service is only a source of support. Therefore, it is very important to keep the lines of communication open. They should be able to provide you with weekly reports on the status of financial records. They should also be able to answer any questions you may have.
Online bookkeeping is growing in popularity among small businesses. They offer many benefits including the owner having daily access to their financial records, they use well known accounting software and books are updated daily. Business coaching is readily available if needed to increase profits. In the end, it is totally at the discretion of the business owner which method suits them best. It is a decision that should be thoroughly researched.
If you want to look for a list of professional accounting firms, simply browse through your local directory like Yellow Pages or do a search on Google. Visit their websites and make sure that they are certified accountants. Shortlist a few companies for interviews before you make the decision to hire anyone.

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