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A Book Keeping Service Can Save Your Sanity

A Book Keeping Service Can Save Your Sanity   by Cheow Yu Yuan


in Accounting   (submitted 2009-12-09)



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Accurately handling the accounting duties of a business can be very frustrating if you are not an accountant. The maintaining of financial records is usually very time consuming. Tax time can be a headache if the company's books are not accurate. For these reasons, many people prefer to retain a book keeping service to handle all bookkeeping needs. The majority of bookkeeping companies are run by a certified accountant. They are highly trained in the accounting field. Therefore, you can be assured that they will do a good job for you.
After the decision is made that help will be needed to accurately maintain the books, it is now time to determine what services are needed. The first step is to find a reputable book keeping service that is experienced. The next step would be to gather all the financial information for the company to present at the initial meeting and discuss what services are to be provided. The service will be able to suggest what accounting software is best for the company. The owner should inform the bookkeeping service of the schedule of required services. The cost of such services should also be discussed. It should be determined if services are to be completed and records kept at the company or at the accounting office.
By securing an accounting service to take control of the financial duties, leaves the owner more time to concentrate on building the business. It eliminates the stress of dealing with the paperwork associated with accounts receivable, accounts payable, payroll and taxes. Another option would be to add a bookkeeper to your staff as an employee. The benefits to this would be, they are exclusively working for you. The downside would be, having enough work to keep a full time bookkeeper busy.
On the other hand, the benefits for contracting a bookkeeping service are more enticing. They are only paid for the work provided. They do not qualify for any company benefits, such as health insurance, vacation, sick days, etc. If a small business is just starting off, it would be highly recommended to retain a book keeping service to keep the expenses down. Much thought should be given to what is best for the company to ensure financial success.
If you want to look for book keeping services, you can either browse through your local directory like Yellow Pages or simply do a search on Google.

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List of Tax Deductions

List of Tax Deductions   by Brian Jones


in Accounting   (submitted 2009-12-09)



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Getting a tax deduction is every tax payer's goal. Luckily, the laws in taxes make it simple and easy to reach this goal. One can decrease taxable income through several tax deductions or lessen tax liability through a range of credits.
Here are lists of achievable tax deductions. The lists are helpful guide to taxpayers.
Business Expenses
1) For employees, job expenses that were not reimbursed. The amount should not exceed 2% of the adjusted gross income (AGI) and if the expenses can be itemize. So, if the AGI is $100,000, the employee should present at least $2000 worth of business expenses before one would enjoy the tax deduction.
2) For self-employed, business expenses can be fully deducted. Review the IRS Publication 535 for more valuable information.
Promotion and Advertisement Expenses - The items are deductible only if expenses are applicable for one's profession or trade.
Publications and books
1) Books
2) Newspapers
3) Trade journals
4) Publications
Fees and Dues
1) Fees to the services of persons in one's profession that are part of a professional organization.
2) Initiation fees, union dues, and assessments to unemployed union members that needs benefit payments.
3) Professional regulatory fees.
4) Fees to Chambers of Commerce and related organizations.
5) Licenses paid to local or state government.
Research and Education
1) Educational expenses that helps one's skills to improve.
2) Research expenses.
Supplies and Equipment
1) Use of computer in business. Employees can apply for deduction if the item is for the employer's convenience and is a requirement for employment.
2) Tools and supplies utilize in one's work.
Home Office
1) Home office expenses only if part of the home is exclusively and regularly used for work. For employees, the home office is also for the employer's convenience.
Internet - Employees can apply for deduction if the item is for the employer's convenience and is a requirement for employment.
Expenses for Job Hunting - Employees can only apply for tax deduction if the job hunt is for the present field of work. One must not be changing specialization or a first time job hunter.
1) Preparation of resume which includes the cost of producing and sending.
2) Fees of employment agencies.
3) Fees of executive recruiters.
4) Costs of portfolio preparations.
5) Career counseling that aids in improving one's position.
6) Fees paid to legal and accounting during negotiations with employment contract.
7) Advertising.
8) Cost of traveling to job interviews.
9) Long distance telephone calls to potential employers.
10) Purchased newspapers and business publications to check out employment ads.
11) Half of the cost of meals paid that was directly related to one's job hunt.
Entertainment and Meals - 50% of the meal and entertainment costs are tax deductible. Log the date, place, total amount, people involved, purpose of the meeting or event, and the discussed business. Receipts over $75 should be preserved.
Telephone Charges
1) Use of cellular phone for business.
2) Long distance telephone business calls that are charged to home telephone.
3) Separate business phone line.
Travel and Transportation
1) Costs of travel acquired while away from home because of business.
2) Costs of travel related to temporary job assignment.
3) Costs of transportation between one's home and temporary job location. If the applicant has no permanent work place but usually works and lives in the urban area and the temporary job location is outside the urban area.
4) Costs of transportation between one's home and temporary job location if he has at least one permanent workplace for the related employment. The distance does not matter in this case.
5) Costs of transportation from one job to the other if the applicant has two places for work in a day.
6) In case of self-employed and has a home office, all costs of business travels are deductible.
Gears and uniform
1) Protective gears and clothing.
2) Uniforms with the exception of full time armed forces members
3) Costs of dry cleaning the protective clothing or uniforms.
4) Specialized clothing fashioned for one's job as long as it is not appropriate for an everyday wearing.
5) Safety equipments which include safety glasses, safety boots, hard hats and gloves.
Miscellaneous
1) Gifts where only up to $25 per beneficiary are deductible.
2) Passport used for business travel.
3) Postage.
4) Printing and copying.
5) Office supplies.
6) Professional and legal services for tax preparation.
7) Medical exams obliged by the employer.
8) Occupational taxes that has a flat rate declared by the city or local government for the benefit of workers in the area.
9) Business liability for insurance premiums.
10) Job dismissal for insurance premiums.
11) Damages paid to an ex-employer for a break of employment contract
12) Contributions of employees to state's disability funds
The items included are not comprehensive and are sometimes not deducted. A lot of the items are conditional, may apply only in specific situations and are affected by supplementary rules.

Collection Agencies - Is Bad Debt Accumulating in Accounts Receivables? You Have Three Options

Collection Agencies - Is Bad Debt Accumulating in Accounts Receivables? You Have Three Options   by Daljeet Sidhu


in Accounting   (submitted 2009-12-09)



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The current economic slowdown is compelling increasing number of businesses to hold on to payables as long as possible. Companies are delaying making payments to preserve funds for their own business operations. Studies have shown that payments delayed for long periods often go uncollected. Consequently, companies awaiting payments are becoming more vigilant in collecting payments from customers. If you have piled up bad debt on your books, you have three options.
1. Assign bill collection to in-house Accounts Receivables
If a payment is being delayed, the in-house Accounts Receivable (AR) department is assigned the job of collecting dues from the customer. It is in the interest of both customers and your business to share a good relationship. Customers want products and services from trusted companies and companies want continued sales to customers.
The AR personnel work out a payment plan with customers who are unable to pay on time for any reason. The AR personnel can take informed decisions on these accounts, as they know the customer and understand the business need. They also have the authority to withhold pending orders of these customers, to refuse new orders, and to warn them about possible legal action.
If the delinquent customers are still unresponsive, AR personnel can decide to call in professional collection agencies to collect the debt.
2. Hire a professional collection agency
The chance of a debt being recovered reduces with time. Non-payment or delay in payment of dues is costly to your business as it reduces your revenue. When it becomes apparent that a customer is not responding to invoices and payment reminders, it is time to consider using the services of a commercial collection agency.
Collection agencies offer professional services for collecting debt. They charge 15% to 50% of the collected debt based on the age of the debt and the effort put in to retrieve it. However, the actual amount of debt they will recover from the debtor cannot be ascertained in advance. The point of time at which you decide to pass the customer account to the collection agency is very crucial. The earlier, the better. Timely intervention of collection agencies results in higher collection at a lower cost.
It is not easy to decide when to call in a collection agency. You need to assess the best time for recovery of debt. Sometimes, a collection agency is called in when continued contact by the AR personnel is going to adversely affect the relationship with the customer.
3. Sell your debt to debt purchasers
Selling the debt to a debt purchasing agency is an option when your business is low in capital and needs funds urgently, or you do not have adequate staff to pursue bad debt collection. The upside of this is that you get your money immediately irrespective of the amount recovered by the debt purchaser at a later date. The downside is that the debts are priced very low in the market. However, if you had written off the bad debt, it is better to get some of your money than nothing at all.
Deal with those unpaid bills with a sense of urgency. If you ignore them for long, you may have to write them off. But if you take timely action and hire a collection service, the possibility of collection is reasonably high.

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4 Ways How Accounting Service Can Grow Your Small Business

4 Ways How Accounting Service Can Grow Your Small Business   by Cheow Yu Yuan


in Accounting   (submitted 2009-12-09)



0
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Starting a business is easy but maintaining and growing it is difficult. When you start your own business, there are a lot of things that you need to handle, such as sales, marketing, finance, payroll, customer feedback, etc. Sometimes, you will be so caught up with admin stuffs that you do not have the time to get new customers.
For a startup, one of the most important things is cash flow. In order to have a healthy cash flow, you need to get more sales. So if you are spending majority of your time on payroll processing and accounting, you will not have the time to grow your business.
One thing that you should outsource is your accounting processing. Although you can handle this yourself, I feel that your time should be spent on other stuffs like getting new sales at this period of time. Now, let me share with you how outsourcing of accounting processing can help grow your business:
1. Save time. Accounting processing is a very tedious process. When you do it manually, you are going to waste a lot of time. With a good accounting software program, keeping up with sales, invoices, payroll, taxes and profit will be a breeze.
2. Save money. Although it may seems that the fee for accounting service is costly, you save more money in the long run. When it comes to business, time is equal to money. When you spend a huge amount of time sorting out the accounts, you may lose out some potential deals. By outsourcing your books to an accounting firm, you can ensure that you have enough time to get more customers and increase profits for your business.
3. Less prone to mistakes. Accounting firms have well-trained professionals who can protect you from mistakes. If you are not a well-trained CPA, you may make some costly mistakes. By outsourcing your accounts to a professional firm, you will not have much worry.
4. Keep you organized. A professional accounting service will make sure that all your paperwork is in order. They will set up systems for you and your staffs to follow so that future reference will be easy. When you are more organized, you will have more time to work on other important things.
Before you engage a company, make sure that you ask them all the questions that you have in mind. Do a background check on them as it is important to find a reputable company. To look for a list of accounting firms, go to Google and browse through your local directory like Yellow Pages.

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Accounting Service - The Importance of Accounting Service for Businesses

Accounting Service - The Importance of Accounting Service for Businesses   by Cheow Yu Yuan


in Accounting   (submitted 2009-12-09)



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In the tough times today, it is getting more competitive in the world of business. Recession and stiff competition pushes companies to perform at their optimal level in order to succeed. Recession has caused many consumers to tighten their wallets and companies need to do a great job in order to get people to buy their product or service.
One key factor that determines the success of a company is their finance. If a company wants to be successful, they need to make sure that their financials are in top notch order, especially with the help of an accounting service. A professional accounting firm has certified accountants who can make sure that your accounts are in order.
Small business owners usually spend a lot of time handling the finance and payroll on their own. This is probably not a very good idea because it is going to take up too much time. The time spent on finance and payroll could have been spent on more productive tasks such as getting new clients, maintaining relationship with existing clients, keeping employees motivated, etc. If you are able to find a good accounting firm to serve you, you will have the freedom to work on other important tasks.
Another headache for small business owners is tax filing. A professional accounting firm knows how to step on the murky water of government tax. They are also the best person to consult regarding tax law, current accounting law, etc.
Before you engage a particular accounting firm, there are some things that you should look out for. You should check out the cost, services provided and the reputation of the firm. When it comes to the cost of the service, the firm usually charges either by per item or package price.
The reputation of the accounting firm is very important. A trustworthy accounting firm should have certified accountants and belongs to a professional accounting body. You should also find out how long have they been in business. Who are their clientele? Can they provide references?
Finding the right accounting firm to work with will save you a lot of time and money in the long run. They will oversee all the tedious tasks and make sure that everything goes right. If you want to look for a list of certified accounting firms in your area, you can either browse through your local directory like Yellow Pages or do a search on Google.

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Debt Collection Service - Do You Know When and How to Hire

Debt Collection Service - Do You Know When and How to Hire   by Daljeet Sidhu


in Accounting   (submitted 2009-12-09)



0
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All organizations have some customers who delay payments or even avoid them. Unpaid dues or bad debt is an unavoidable problem for all organizations. However, for small businesses, bad debts can take on a nightmarish quality by reducing cash flow drastically. Restricted cash flow hampers the growth of the business. Collection agencies are an asset for all businesses as they are experts in the collection of unpaid dues from delinquent customers. They save you valuable time and money that can be used for business growth.
What Does the Collection Agency Do For You?
When you engage a collection agency, you have an agreement with them wherein they take on the responsibility of tracing the debtors and collecting the debt in accordance with the Fair Debt Collection Practices Act. Collection agencies have trained professionals who work for your business to recover debts at the earliest. You will pay a pre-determined fee to the agency for its services.
Timely Collection of Debts is Vital
Collection agencies follow a business model that motivates them to collect sooner rather than later. Time is of the highest priority in collecting debts. Ignore bad debts long enough, and the debt may never be recovered. A study a few years ago illustrated that the probability of collecting a debt decreases with time. Statistics from the survey show that the chances of the debt being paid are 73% after 3 months, 57% after 6 months, and only 29% after 1 year.
The When and How of Collecting Debts
Small businesses are hesitant to ask for unpaid dues too strongly. This is because they are not familiar with the rules and regulations of collecting debts. They are not clear on how and when to ask for payment that is overdue. Another reason for their hesitancy is the fear of losing future business with the customer. Here is what you could do. For small debts less than $100 send collection letters about five times and then hand over the account to a collection agency or write off as bad debt. For debts over $100, try collecting yourself about three times by writing a letter or making a phone call and then pass the account to a collection agency.
If all attempts fail, you can take legal action. However, it would be a good idea to conduct an asset assessment of the debtor to verify if sufficient funds can be recovered from them. You can also report the debtor to a credit rating agency.
How to Select The Right Collection Agency
The collection agency is conducts a service that has a huge impact on your customer relationships. It is very important to check out the performance record of the agency. The method used to collect debts should be professional, respectful to customers, and within legal bounds. Consider the following before making a hiring decision.
Industry Specialization: Collection agencies with experience working with small businesses are already familiar with the associated difficulties. If they are also familiar with collecting from businesses in your customers' industry then it is a decided plus.
Collection Methods: It is important to verify the methods used by the agency to collect debts. The methods must conform to federal regulations. Besides keeping you safe from legal issues, this also ensures you maintain a cordial relationship with your customers.
Mode of payment: A collection agency can charge either a fixed fee or one on a contingency basis. It would be a good idea to do a fee survey across agencies as fees vary widely. Never compromise on the quality of the collection services to get a cheaper rate. The quality of the agency's services will affect your customer relationships forever.
Collecting debts is arduous and time-consuming. Collection agencies offer professional services to handle this task efficiently. By reducing bad debts and enjoying good customer relationships, your business is bound to do well.

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Knowing What Accountant Careers to Choose From

Knowing What Accountant Careers to Choose From   by Jeff Kolas


in Accounting   (submitted 2009-12-09)



0
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Most people say that choosing accountant careers is a tough task, especially because each option offers a whole new type of job description for applicants. Each career also requires certain expertise for their hopefuls, which add up to the difficulty in choosing the perfect career. Before browsing through the different accounting careers available, you may need to have a short background of the accounting profession.
Accounting is a field in business that focuses on a company's most important asset - money. Accountants are trained individuals who specialize in counting and allocating money to be used by the company in its different functions. Most people state that the accounting profession is a boring career because it is only composed of numbers and problems. However, they are unaware that accountant careers has many branches to choose from, and people who have chosen this as a career are now enjoying the job they have. Here are some of the most popular accountant career options to choose from:
- Public practice: This is one of the most effective ways to start off your accounting career. Working as a public accountant gives you a lot of experience in almost all aspects of this profession. These experiences will help you in higher job positions in the future. Before working as a public accountant, you first need to be a certified public accountant (CPA) which means you have passed a licensure exam in your area. After then can you work in a company and charge fees for your services.
- Education: Accountants who do not have the feel of real-time accountant work prefer to work as reviewers, professors or researchers. These professionals keep track of any developments in this profession through constant research, and relate these to their review students, students, or readers.
- Commerce and industry: Any corporation or company always needs an accounting group to manage its finances. This group is responsible for the proper use, distribution and recording of financial records, which the company needs to monitor its growth. The group also tabulates different expenses needed to be paid such as taxes, rentals, employee compensation and others.
- Government service: If you are the service-oriented type, there are many accountant careers in government agencies. You can enter accounting jobs either in the local, state, or sometimes, the federal level. Government accountants plan monthly or yearly budgets and keep track of all government expenses, making sure nothing are spent for personal welfare.

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Bookkeeping services is a vital method of small and large business

Bookkeeping services is a vital method of small and large business   by Bookkeeping Services India


in Accounting   (submitted 2009-12-09)



1
vote
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Bookkeeping is the task of maintaining financial records. Whether or not the business is a huge corporation, it will definitely fail if financial dealings are not recorded and if those records are not maintained correctly. For the most part people can assume that bookkeeping is a simple task. Though, any business proprietor would agree that it is so much extra complex than it appears and that records should be handled properly or else they risk failure. It is significant for all small and large business to maintain record of all its income and expenditure and create sure that they are frequently updated. These records will be important for appropriately maintaining the bookkeeping of all small and large business.
Any organization proprietor who has tried preserving his personal bookkeeping will agree that it is a awfully tedious task that preserve take a lot time which might be have otherwise been used to maintain the rest of the business day-to-day operations. Though, it is a compulsory responsibility not only for legal purposes but it also provide as an orientation for business proprietor who should be creating significant conclusion based on the business accurate financial standing. For this reason, well-maintained bookkeeping becomes much more significant. Because entrepreneurs necessitate to focusing on further business operations, various prefer hiring others that provide bookkeeping services as well as disappear the task of maintaining records to the professionals.
If you are preferred bookkeeping and accounting service so you get more benefits such as ...
Reduction in operating costs

High data accuracy

Professionals with chartered accounting certifications

Pragmatic and flexible approach

High Confidentiality and security

Improves customer service

Offloads non-core functions


Now days there are two approaches of bookkeeping services. The more traditional type is done in house moreover with a full-time or a part-time bookkeeper. Most business today prefers outsourcing bookkeeping services because of the advantages it offers. Small business can simply preserve their personal financial records throughout different types of presently available software with the assist of a remote bookkeeper. Small and large business might also prefer to use outsourced bookkeeping services by choosing the most suitable outsourcing provider among those existing in the market.
Outsourced bookkeeping services companies offer professional management of all bookkeeping works. Furthermore, a company preserves lower overhead costs by deciding to outsource bookkeeping services. With whoever businesses choose to connect for providing bookkeeping services, the input is to allow owners and managers to focus on their center competencies and leave bookkeeping services to the experts.

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