Monday, November 23, 2009
Five reasons to switch to QuickBooks online for small businesses
Posted on 7:39 AM by programlover
Five reasons to switch to QuickBooks online for small businesses by Tracy Rosecrans
in Accounting (submitted 2009-11-23)
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Top 5 Hidden Advantages of NovelASPect QuickBooks Hosting for Small Businesses
1. Simplified tax time: Do you know instead of emailing files back and forth or photocopying paper files, you can simply add your CPA as a user to your QuickBooks hosting? For $40 a month, your CPA can have access to all of your books while doing your taxes. You can simply remove your accountant as a user when your taxes are complete.
2. Greater flexibility for your employees: QuickBooks hosting allows your staff to access your books from anywhere in the world, anytime they need to. Your employees can work effectively from home or out of town.
3. No confusion sending data back and forth: QuickBooks hosting allows live data entry so instead of updating a file, emailing it to your colleague, and receiving an updated copy in return, you can both log-in to your QuickBooks and make updates in real time. There's no more confusion regarding which draft of your data is the most recent. There aren't multiple emails to open, or multiple drafts of your data to save to your computer and eliminate later.
4. Cost Savings: If you're considering QuickBooks hosting, you're probably doing so because you've realized the cost of purchasing all of the necessary hardware for your server will be between $2000-$3000. But you may not have considered all of the other ways QuickBooks hosting may save you money. The costs of a tape backup system, a battery backup system, virus protection, hardware maintenance, and software upgrades can amount to thousands more, as can the IT specialist you'll need to hire to set-up, install and maintain your server and your QuickBooks. With QuickBooks hosting, you'll pay a monthly fee which even over a multi-year period will amount to much less than what you would spend hosting yourself.
5. Data Security: With NovelASPect's QuickBooks hosting, you'll never need to worry about the security of your data again. Our 128 bit encryption is comparable to the level of security used for online banking. If your laptop is ever lost or stolen, or someone breaks into your office, your data won't be stored on your hard drive, so the wrong people won't gain access to it. The remote facility where we store our data requires a fingerprint security check in order to enter the building. And you'll never lose your data with NovelASPect's QuickBooks hosting. We back up our data three times a day, and once a day offsite.
1. Simplified tax time: Do you know instead of emailing files back and forth or photocopying paper files, you can simply add your CPA as a user to your QuickBooks hosting? For $40 a month, your CPA can have access to all of your books while doing your taxes. You can simply remove your accountant as a user when your taxes are complete.
2. Greater flexibility for your employees: QuickBooks hosting allows your staff to access your books from anywhere in the world, anytime they need to. Your employees can work effectively from home or out of town.
3. No confusion sending data back and forth: QuickBooks hosting allows live data entry so instead of updating a file, emailing it to your colleague, and receiving an updated copy in return, you can both log-in to your QuickBooks and make updates in real time. There's no more confusion regarding which draft of your data is the most recent. There aren't multiple emails to open, or multiple drafts of your data to save to your computer and eliminate later.
4. Cost Savings: If you're considering QuickBooks hosting, you're probably doing so because you've realized the cost of purchasing all of the necessary hardware for your server will be between $2000-$3000. But you may not have considered all of the other ways QuickBooks hosting may save you money. The costs of a tape backup system, a battery backup system, virus protection, hardware maintenance, and software upgrades can amount to thousands more, as can the IT specialist you'll need to hire to set-up, install and maintain your server and your QuickBooks. With QuickBooks hosting, you'll pay a monthly fee which even over a multi-year period will amount to much less than what you would spend hosting yourself.
5. Data Security: With NovelASPect's QuickBooks hosting, you'll never need to worry about the security of your data again. Our 128 bit encryption is comparable to the level of security used for online banking. If your laptop is ever lost or stolen, or someone breaks into your office, your data won't be stored on your hard drive, so the wrong people won't gain access to it. The remote facility where we store our data requires a fingerprint security check in order to enter the building. And you'll never lose your data with NovelASPect's QuickBooks hosting. We back up our data three times a day, and once a day offsite.
